Notes on Improvements in Automatic Credit Card Billing (ACCB) in QuickBooks
As of April 6, 2004, we've made improvements to our Automatic Credit Card Billing (ACCB) service that will allow our QuickBooks Merchant Service customers using QuickBooks 2002, 2003, or 2004 software to enjoy more of the service features they have asked us for, including:
- More billing interval options -- in addition to the current monthly, quarterly, and annual billing options, merchants will be able to automatically bill semi-monthly, semi-annually, and bi-weekly.
- New activity reporting features that allow merchants to easily generate billing activity reports.
- New search capabilities that help merchants search quickly through their automatically billed transactions.
- Simplified payment recording -- when an invoice is present in QuickBooks, a corresponding payment will automatically be received against it.
Important! If you used the Automatic Credit Card Billing feature prior to 4/6/04, you must take the following action to avoid duplicate billing entries:
Step 1- Remove entries that could record duplicate transactions. Please select the appropriate category below and follow the instructions:
IF YOU:
Use sales receipts to record automatically billed charges:
- Remove all memorized sales receipt transactions you set up for automatically billed charges. To find your memorized transactions, go to the Reports menu, choose List and then Memorized Transaction Listing.
- Do not manually enter sales receipt transactions for automatically billed charges.
Use invoices and received payment transactions to record automatically billed charges:
- Do not manually enter received payment transactions for automatically billed charges.
Use invoices and receive payments via a payment item on each invoice to record automatically billed charges:
- Remove the payment item from any memorized invoices you set up for automatically billed charges. To find your memorized transactions, go to the Reports menu, choose List and then Memorized Transaction Listing.
- Do not manually enter payment items on invoices for automatically billed charges.
Step 2- Receive payments using the updated ACCB feature:
- If you haven't already, set up memorized invoices for automatically billed charges. To do this, create an invoice, then from the Edit menu, choose Memorize Invoice.
- Open the Automatic Credit Card Billing window in QuickBooks to record payments at your convenience. From the Customers menu, choose Accept Credit Card Payments, then choose Manage Automatic Credit Card Billing. On the Recurring Charges page click Record Payments. Automatically billed charges will be applied to the correct invoices.
If you are not currently an ACCB user, we hope that you will consider this free, time-saving feature of the QuickBooks Merchant Service for your business.
